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Understanding IQX Timesheet Validation
IQX will apply a number of validation checks before a timesheet can be completed.
Some of these are scripted (in the Timesheet Pre-Validation and the Temp Timesheet Complete functions). These will vary from installation to installation and can be inspected in Maintenance → Database Functions
Other checks will depend on the setting of Payroll in Maintenance → Temp Setup → Miscellaneous Settings. These are shown in the table below:
Check | Payroll Setting | |||||
---|---|---|---|---|---|---|
None | Other | Safe Outsourcing | TempAid | Sage | Cash Friday | |
Client Account Code exists | √ | √ | √ | √ | √ | √ |
Candidate Payroll Number exists | √ | √ | √ | √ | √ | √ |
Candidate Payroll Company set | √ | √ | √ | √ | √ | √ |
Vacancy Their Ref set (if reguired by Their Ref ALWAYS required on Timesheets setting in General Settings - Temps) | √ | √ | √ | √ | √ | √ |
P45 not requested (if set in Temps Setup - Miscellaneous Settings - P45 Behaviour) | √ | √ | √ | √ | √ | √ |
Candidate Date of Birth | √ | √ | √ | √ | √ | |
Candidate Gender | √ | √ | √ | √ | √ | |
If candidate payment method PAYE, then NI Number | √ | √ | √ | √ | √ | |
If candidate tax method Ltd Co then Company Name, Company Reg number, VAT status (and if VAT Registered then the VAT Number) | √ | √ | √ | √ | √ | |
If candidate Payment Method BACS then bank details | √ | √ | √ | √ | √ | |
Candidate Address Line 1 & Postcode | √ | √ | √ | √ | √ | |
Candidate Forenames and Surname | √ | √ | √ | √ | √ | |
If internal timesheet, that an internal client account has been specified | √ | √ | ||||
Client Days Credit in range 1-30 | √ | √ | ||||
Client Acounts & Timesheet Contacts specified | √ | √ | ||||
Candidate pay method & frequency and tax method set, unless placed through as secondary agency | √ | √ | ||||
If candidate bank account is with a Building Society, that the Building Society Roll Number has been specified | √ | √ |
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