Vacancy Record

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
==== Vacancy Record - Placements ====
**refers to:**\\
vacancies form -> placements\\
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This table shows the candidates who have been placed in the vacancy. Normally you make a placement from the **Short List** but you can add it directly from here.
The Placement holds all the details required for invoicing a Perm placement or generating timesheets for a Temp. <html><font color="red">It is <b>important</b> to get the details correct.</font></html>
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To place a candidate from the **vacancy placement screen** (no short list):
  * Click on the **Placements** option on the left hand side of the screen.
  * Click on the **Add** button. In the selector enter the **keyname** of the candidate you are entering.
  * Select the candidate, and click **Ok**.
  * Enter/confirm the **start date** and **Leave date** (if known) and click on **OK**.
  * If the placement completes the number of posts to be filled you will be asked if you want to change the vacancy state to Filled and change the progress state of all unsuccessful candidates in the short list to Rejected. If you say **Yes** then the status will have to be manually changed when the placement comes to an  end. 
  * Now **complete** the details of the Placement form.

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=== Availability ===
2.23.1+ There is now a new Tab on the Placement Record for Availability. This reflects the Person’s availability on their record and will update if any new Unavailability or holiday days are added via either the Temp Desk Availability tab or the Availability on the Persons Record.

Switchable in User record > Layout Settings > Hide Placement Availability 

{{:placement_availability.png?400|}}

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== Extending a Placement ==
When an existing placement requires to be extended rather than create a whole new placement users can use the Placement Extension System (from version 2.21.4 onwards).
\\ Users with the layout role to enable them to authorise Placement Extensions will see this new button on Placements.

{{::placement_extension_button.png?500|}}

When this is pressed you are then prompted to select the reason for the extension, the new leave date and the reporting start date, you can also add any relevant notes at this point.

{{::placement_extension.png?300|}}

All of the changes made are detailed in a placement extension table which can be viewed at the bottom of the Placement. This shows the original Start Date, original Leave Date, the updated Leave Date as well as who changed it and when. This table is also updated if you manually change the Leave Date or create a Provisional Timesheet that is beyond the current Leave Date.

{{::placement_extension_table_2.png?500|}} \\ \\

This feature requires system administrator setup. \\ 

<ifauth @technical>
In order to set users up to be able to extend a placement the system administrator will need to:
  * Set general setting, in the group of settings, number 3310 to Y
  * In Maintenance, Agency Setup, go to Placement Extension Reason and add some Extension Reasons. Please note this will only show if the General Setting is set to Y so the General Setting has to be set first
  * In the user record, Layout Settings search for extension. This will display the setting ‘Can Authorise Placement Extensions’, tick the box to activate.  If you have multiple users you want to give this right to you can highlight the relevant user records and use the Bulk Add Role button
</ifauth> \\ \\

== Placement Link ==
To assist with candidates who work a random pattern over a period of time e.g. a Monday one week, a Tuesday the next and a Thursday and Friday the week after a new view has been added to the placement called Placement Link. \\ \\

In this view there is a Copy Placement button which will copy the entire placement including question answers, notes, rates, work pattern and the user can then amend any details that need to be updated e.g. work pattern. \\ \\

If all of the placements relate to each other they can also be linked in this view for ease of navigation. \\ \\

{{::link_placement.png?500|}} \\ \\

\\ see also
\\ [[ug3-08]]
\\
\\ Back to [[http://www.iqxusers.co.uk/iqxhelp/doku.php?id=1_online_user_guide|Online Users Guide]]
\\ Back to [[UG3-00]]