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Both sides previous revision Previous revision Next revision | Previous revision | ||
ug17-00 [2018/05/08 14:21] – michelle | ug17-00 [2018/05/25 11:01] (current) – Viola Scott | ||
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+ | ====Secure service for sending out Data Access Requests (and other files) - Based on IQXHub==== | ||
+ | This feature arose from a need to improve the security of GDPR Access Report emailing. However, it can be used for the secure dispatch of any files from IQX.\\ | ||
+ | Using the GDPR Data Access Report as an example clicking email will cause a confirmation message to appear.\\ | ||
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+ | {{: | ||
+ | The candidate will receive an email with a link to the document download page. | ||
+ | On clicking this the following will appear in their Browser.\\ | ||
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+ | {{: | ||
+ | In addition, it will then generate a new email containing the password. This password will both download the zip file and allow the candidate to open the password \\ | ||
+ | protected file.\\ | ||
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+ | This feature requires System Administrator setup.\\ | ||
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+ | For more information on this feature please contact IQX. | ||
==== Data Management ==== | ==== Data Management ==== | ||
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- | The Anonymise option anonymises | + | The Anonymise option anonymises |
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- | There may be areas where personal details may be stored in text on the person record and placement records. It is recommended that these locations like \\ | + | |
- | Person – Notes are manually reviewed at the same time to ensure the maximum possible anonymising takes place. \\ | + | |
The Candidate’s audit trail will also be deleted. \\ | The Candidate’s audit trail will also be deleted. \\ | ||
- | ==== Obscuring Bank Details ==== | ||
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- | In preparation for the implementation of the GDPR regulations we have been working toward limiting casual access to personal data.\\ | ||
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- | Complete bank account numbers can be obscured. Users will be able to see the last four digits of the account number for confirmation purposes.\\ | ||
====Adding deletion dates to individual documents==== | ====Adding deletion dates to individual documents==== | ||
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Deletion dates can be specified for documents already added to the database as well as new documents. | Deletion dates can be specified for documents already added to the database as well as new documents. | ||
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+ | ==== Obscuring Bank Details ==== | ||
+ | |||
+ | In preparation for the implementation of the GDPR regulations we have been working toward limiting casual access to personal data.\\ | ||
+ | |||
+ | Complete bank account numbers can be obscured. Users will be able to see the last four digits of the account number for confirmation purposes.\\ | ||
====Review P45 process - add remove bank details (GDPR)==== | ====Review P45 process - add remove bank details (GDPR)==== | ||
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**Warning: | **Warning: | ||
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